Document Management

Document Conversion – DIY Or Outsource?

Before deciding whether internal employees can tackle the job of systematically converting paper documents to digital files, it’s important to evaluate long-term and short-term needs for integrating digital documents with the electronic document management system. Compile a list of the documents that should be converted and estimate the number of pages that will need to [...]

2020-08-04T19:24:04+00:00July 23rd, 2020|Categories: Document Management, Productivity, Tips|Tags: , , |

How to Make Your Large, Hard Copy Drawing Files Accessible

Has accessing and getting hard copy files to your employees been challenging as they work from home? What about generating and retaining large format drawings? IMR Digital, a KDI Company, can assist by transforming your drawing files into easily accessible digital formats with our Back File Scanning Service. From retrieving, prepping, and scanning drawings to [...]

2020-07-21T16:39:38+00:00May 28th, 2020|Categories: Document Management|Tags: , |

Can You Access Work Files Remotely?

In a recent Twitter poll, we asked our followers about their most challenging aspect of working from home. 50% responded, “accessing paper or electronic files located in the office.” If you’re feeling similar pains, we can help. For over 40 years, IMR Digital, a KDI company, has been the leading provider of digital content and information [...]

2020-07-21T16:40:49+00:00May 14th, 2020|Categories: Business Continuity, COVID-19, Document Management|Tags: , |

Estimating Paper Conversion

The first question that comes up, once an organization has decided to convert their paper files into digital format, is which documents should we convert? The answer varies, based on the needs of the organization and the type of document management system that will be used. Healthcare providers, human services, and organizations with case-based files [...]

2020-07-21T17:09:07+00:00February 27th, 2020|Categories: Document Management, Other, Productivity, Tips|Tags: , , |

Day Forward Scanning, Back File Scanning, or Both?

One major decision facing every organization after it decides to convert its paper documents to digital is where along the historical continuum of file and records should they start the process. Long-standing companies might have decades of customer files to consider. Healthcare providers may be legally required to maintain records for a period of time. [...]

How Much Are Paper Documents Costing Your Business?

The cost of working with paper – Paper in itself might not be expensive, but the costs associated with paper-based processes and managing paper documents can be a financial burden. Inefficient processes – Working with paper documents prevents you from utilizing automated business processes. Manual, paper-based workflows are inefficient, rife with errors and redundancy, and inhibit [...]

Digitized Documents: Better for the Environment and Your Office

Digitizing your documents through a document management solution eliminates paper from your business processes, replacing them with digital versions. Working with documents in digital rather than paper format will reduce your company’s environmental impact while offering benefits to your business as well, making it a win-win proposition. Using less paper is obviously beneficial for the environment. [...]

The Paperless Office: What Is It and Is It Attainable?

In theory, the paperless office is one free of paper documents, a workplace that instead relies on electronic forms and automated business processes. These alternatives to paper documents are facilitated through the use of technology, such as computers, scanners, document management software, servers, electronic workflows, and cloud computing, which combine to create a digital environment [...]

2020-07-14T19:12:43+00:00March 7th, 2019|Categories: Document Management, Productivity|Tags: , , |

Signs Your Organization Needs Document Management

If your business is like most, you still rely on paper documents in your day-to-day operations. However, many companies are benefiting from converting these documents into digital versions and working with them electronically through document management. Are paper documents bogging down your workflows and business processes, while hampering your regulatory compliance? To determine whether it’s [...]

2020-07-14T19:18:22+00:00December 19th, 2018|Categories: Document Management, Productivity|Tags: , , |

Getting the Most out of Your Document Management Solution

While all document management solutions are not the same, there are best practices you can apply to each of them to help get the most out of the one you choose. Know your documents, processes, and workflows — To ensure your document management solution is properly configured and meets your needs, it’s essential that you know [...]

2020-07-14T19:49:02+00:00August 29th, 2018|Categories: Document Management|Tags: , , , , |