Managed Print Services2026-09-17T12:12:18+05:00

Managed Print Services

Smarter print management that reduces cost, waste, and complexity.

KDI provides office copiers, printer solutions, and managed print services to help businesses reduce costs, improve efficiency, and take control of their print environment.

Managed Print Services (MPS) streamline your entire print operation—covering everything from equipment and maintenance to supplies and support. By optimizing your print environment, MPS reduces costs, minimizes waste, and frees up your team to focus on more strategic work.

Whether you’re managing a small office or a high-volume print environment, KDI helps you control costs, improve uptime, and keep your business running smoothly.

Office Copiers & Managed Print Services

Does This Sound Familiar?

Despite best intentions, many organizations still struggle with inefficient print environments and disconnected workflows. Many organizations come to us after experiencing one or more of these challenges:

  • Print costs are unpredictable or steadily rising
  • IT teams are overwhelmed with printer/support issues
  • Printer downtime disrupts employee productivity
  • Supplies run out at critical times
  • Security concerns about confidential documents printed or stored
  • Remote employees struggle to print securely

Organizations evaluating their print environment often begin by reviewing device usage, supply costs, and workflow inefficiencies.

Many organizations begin improving their information workflows by digitizing legacy paper files through secure document conversion, then expand into enterprise content management and workflow automation to reduce manual processes and gain greater visibility across the business.

Start with a Print Assessment

Many organizations suspect their print environment isn’t operating as efficiently as it could — but the root causes aren’t always obvious.

A Managed Print Assessment analyzes device usage, supply consumption, and workflow patterns to uncover opportunities to reduce costs, improve security, and streamline operations.

Request a Managed Print Assessment →

Let’s talk about how Managed Print Services can simplify your environment and make printing one less thing your team has to worry about.

Reduce Waste, Save Money, and Empower Your Team with Managed Print Services

Print Management Software

This software automates and oversees all printing tasks within an organization, optimizing workflow and reducing unnecessary print jobs to save costs.

Supply Management

Managed Print Services handle all supply needs, from ordering to stocking, ensuring you never run out of ink or paper at critical times.

Device Maintenance

Regular maintenance and proactive repairs are included to minimize downtime and extend the life of your printing equipment.

User Policy Implementation

MPS helps define and enforce rules for printer use among employees, promoting responsible printing practices and further reducing wastage.

Comprehensive Reporting

Detailed reports on print activities are provided to help businesses analyze usage patterns, identify inefficiencies, and adjust policies accordingly.

Secure Printing

These services enhance document security through user authentication and secure print release features, protecting sensitive information from unauthorized access.

Output Management & Print Workflow Optimization

Managed Print Services go beyond devices. Output management helps organizations control costs, strengthen security, and streamline how documents move through their environment.

We help organizations gain visibility and control over how documents are printed, shared, and managed—reducing waste, improving efficiency, and simplifying day-to-day operations.

Protect sensitive information with secure print release, user authentication, and access controls that prevent documents from being left unattended or accessed by the wrong users.

Track usage, identify inefficiencies, and manage print costs with reporting tools that help optimize resources and reduce unnecessary printing.

Enable secure printing from mobile devices and remote locations while maintaining consistent control across your entire print environment.

Technology That Supports It All

KDI works with leading output management platforms, including PaperCut MF and Hive, uniFLOW and uniFLOW Online, Elevate Sky, and Tungsten Printix, to deliver secure, flexible print environments tailored to each organization’s needs.

Part of Your Connected Document Ecosystem

KDI supports the entire document lifecycle — from secure data capture and workflow automation to document governance, print security, and managed output environments. Organizations can govern and manage information securely from capture through output using connected solutions that support the full document lifecycle.

Together, these solutions help organizations improve visibility, strengthen governance, reduce risk, and better manage information across the document lifecycle.

Extend Print Wherever You Work

The way we work has changed — and printing has had to evolve with it. With hybrid and remote teams now the norm, organizations need print environments that are flexible, secure, and easy to manage from anywhere.

KDI’s Managed Print Services support secure mobile and remote printing while maintaining visibility, control, and consistency across your environment. When paired with Print Security and Document Security, organizations gain added protection for sensitive information, improved compliance, and greater confidence in how documents are accessed and shared. Many organizations also reduce print dependency by digitizing paper records and improving information accessibility across workflows.

Office Copiers & Managed Print Services FAQs

Managed Print Services (MPS) is a comprehensive approach to managing your organization’s printers, copiers, and print environment. It includes device monitoring, maintenance, supplies, and support—helping reduce costs, improve efficiency, and eliminate the burden of managing print internally.

 Yes. KDI provides a full range of office copiers, multifunction printers (MFPs), and production print equipment. We help you select the right devices for your needs and support them with ongoing service and maintenance.

We offer both leasing and purchasing options to fit your budget and business needs. Our team works with you to determine the best approach based on usage, scalability, and long-term cost considerations.

Yes. KDI services and maintains all equipment with our own in-house technicians—no third parties. Our local team provides fast response times, ongoing support, and consistent service so your environment stays running smoothly.

MPS reduces costs by optimizing device usage, minimizing waste, controlling supply expenses, and preventing costly downtime. With better visibility and management, many organizations see significant savings in their overall print spend.

Organizations of all sizes benefit from MPS—especially those with multiple devices, high print volumes, or limited internal IT resources. It’s particularly valuable for businesses looking to improve efficiency, control costs, and streamline operations.

Yes. MPS solutions can support secure printing, mobile access, and centralized management across multiple locations—helping maintain control and consistency in hybrid and remote work environments.

KDI provides Managed Print Services throughout Philadelphia, New Jersey, Delaware, and surrounding regional business communities. Managed Print Services often work alongside broader technology initiatives. Learn more about KDI’s IT Support Services.

Build a Smarter Print Environment

Let’s evaluate how your print environment, workflows, device usage, and document security strategies can work together more efficiently.

Why Work with KDI for Managed Print Services?

Managing print environments can be more complex and costly than most businesses realize. Without the right strategy in place, organizations often face unnecessary expenses, inefficient workflows, and security risks tied to unmanaged devices and documents.

At KDI, we take a consultative approach to Managed Print Services. We start by understanding how your organization prints, where inefficiencies exist, and how workflows can be improved. From there, we design a tailored MPS strategy that reduces waste, improves visibility, and aligns with your operational goals.

By optimizing device usage, automating supply management, and strengthening document security, we help businesses reduce printing costs—often by up to 30%—while improving productivity and reliability. With ongoing monitoring and support, KDI ensures your print environment stays efficient, secure, and ready to scale as your business grows.

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