Stacks of paper. Overflowing file cabinets. Off-site storage fees. If your organization is still relying on physical records, you’re not just managing documents—you’re managing inefficiency, risk, and unnecessary costs.

Modern document scanning services go far beyond going paperless. They’re a critical part of digital transformation—helping you convert paper to digital formats, meet compliance requirements, and give your team fast, secure access to the information they need.

Whether you’re supporting a hybrid workforce, improving workflows, or simply trying to free up space, digitizing paper records can help you take control of your files and move your business forward.

Many industries are required to retain records for a set number of years. Secure document scanning simplifies record management and ensures compliance. It also helps eliminate reliance on physical file cabinets, reduce off-site storage fees, and protect documents from disasters like fire or water damage. Once scanned, your files can be easily searched, shared, and integrated into your systems—whether you’re in the office or working remotely.

If you’ve ever struggled to find a file, wondered if your records are secure, or felt overwhelmed by paper, now is the time to consider going digital.

Ask yourself:

  • How are we storing and accessing paper files today?

  • Are we meeting compliance or retention requirements?

  • Are we scanning anything in-house—and is it working efficiently?

  • Do we pay to store or retrieve old records?

  • Would we benefit from being able to find documents instantly?

If the answer to any of those is yes—or even “I’m not sure”—then it may be time to explore document scanning solutions.

What to Expect from a Scanning Project

We make the process simple from start to finish. Here’s how it works:

  1. Volume Estimate
    We help you estimate how many pages you have and provide a clear quote based on image count, prep work, and indexing.

  2. Document Preparation
    We handle all the prep work—removing staples, paper clips, sticky notes, and bindings; fixing torn pages; and organizing your files.

  3. High-Speed Scanning and Indexing
    Documents are digitized using high-resolution scanners and saved as PDF, TIFF, or JPG. Files can be indexed by name, date, invoice number, or any custom logic you prefer.

  4. Secure Delivery
    Digital files are delivered via cloud storage, secure FTP, encrypted drive—or directly into your document management system.

  5. Handling the Originals
    You decide whether to have the originals returned, shredded, or stored.

Who Benefits from Document Scanning?

Any organization managing paper files can benefit—but it’s especially valuable in industries with high compliance or security needs, including:

  • Healthcare

  • Legal

  • Education

  • Government

  • Finance

Whether you’re digitizing a few cabinets or thousands of boxes, we have the capacity and experience to help.

Why Work with KDI and IMR Digital?

Through our partnership with IMR Digital, we deliver professional scanning services backed by:

  • Certified scanning facilities in Northeast PA and Center City Philadelphia

  • HIPAA, HITECH, and NAID AAA compliance

  • OCR (optical character recognition) for searchable PDFs

  • Custom indexing and digital file organization

  • Optional document shredding, storage, and consulting

We tailor every project to your goals—whether you’re aiming for a paperless office, improved compliance, or more efficient digital file storage.

Don’t let outdated processes hold your organization back. If you’re ready to reclaim space, reduce risk, and improve efficiency, we’re here to help. Explore our document conversion services to learn more or contact us to speak with a conversion expert.