For many organizations, the office copier is still treated like basic equipment — something you use to print, scan, or make a quick copy.
But today’s multifunction printers (MFPs) are far more than that.
Modern MFPs act as connected workflow hubs, helping teams move information faster, reduce manual steps, and protect sensitive documents along the way.
When configured correctly, they can simplify everyday tasks and eliminate many of the paper-heavy processes that slow teams down.
Here’s how:
Scan directly to the cloud
Employees can send documents straight to Microsoft 365, Google Drive, or your document management system — automatically filed in the right folders and accessible to the right people. No extra steps or manual routing required.
Automate repetitive processes
Route invoices to accounting, HR forms to personnel files, or contracts for approval — all from the device screen. Built-in workflows reduce bottlenecks and save valuable time.
Protect sensitive information
User authentication, secure print release, and activity tracking prevent confidential documents from sitting unattended and help support compliance requirements. Encrypted transmission keeps information secure from start to finish.
Support hybrid work
Mobile and remote printing make it easy for employees to print from laptops or phones without complicated setup, while intuitive touchscreens and shortcuts keep everyday tasks simple.
The result?
Your MFP stops being just a machine — and becomes a productivity tool that supports how your business actually works.
At KDI, we help organizations configure and manage their devices as part of a smarter print and document strategy — so you get more value from the technology you already have.
Ready to get more from your devices?
See how KDI’s Managed Print Services and document workflow solutions can help you streamline processes, strengthen security, and reduce costs.