There are 19 item(s) tagged with the keyword "Security".
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By outsourcing the management of your printing devices through Managed Print Services (MPS), you’ll experience:
Lower costs. An MPS solution will save you money by identifying and eliminating unreliable, inefficient, and unnecessary devices. These machines will be consolidated and replaced by fewer, more efficient and reliable devices, reducing the overall size of your printer fleet without sacrificing productivity. Further costs savings will be realized through features such as high-quality draft modes and duplex printing, combined with curbing wasteful printing practices.
While we continue to await the arrival of the paperless office, printed documents remain an integral part of workflows in most companies. In fact, depending on who you ask, office printing volumes are not only failing to decline sharply but are actually increasing in certain vertical markets. With our continued reliance on printers in our business processes, it’s no wonder outsourcing the management of our print fleets through Managed Print Services (MPS) is so popular. MPS offers valuable benefits to businesses of any size in any industry, including:
Improved efficiency – Odds are, your workflows are being adversely impacted by inefficient devices that are incapable of handling your workload or meeting your needs. A thorough assessment of your print fleet and business processes by your MPS partner will detect weak links in your operation, so they can be replaced with the right device(s) for the job and distributed properly throughout your workplace.
Here are some of the reasons why relying on outdated technology can cost your business.
Security: Outdated technology will ultimately result in security vulnerabilities that can be exploited by hackers, putting businesses at risk. Older systems are often unsupported, leaving updated security patches unavailable for them.
Modern multifunction printers (MFPs) are equipped with internal hard drives, just like a computer. These hard drives capture and store the information from all of the documents that they process. Oftentimes, this information is sensitive data that could be a liability should it fall into the wrong hands. As is the case with computers, your printers are vulnerable to attacks from hackers once they are networked.
Is your company doing all it can to protect itself against cyberthreats? Here are some of the most common data security mistakes made by small businesses.
Relying on outdated technology – Time doesn’t stand still when it comes to technology. No matter how effective a piece of equipment or version of software may be, it’s always one day closer to being obsolete. It is essential you remain vigilant with software patches or updates to existing devices and budget for replacement technology to keep your data safe.
For years now we’ve been educated on the importance of ‘strong’ passwords and other tips to protect our sensitive information and accounts. These recommendations are necessary to protect us from financial fraud and identify theft. Or so we’re told.
As cybercrime around the world continues to dominate the news, it becomes increasingly necessary for business owners to evaluate their own data security measures. Although newsworthy cyberattacks tend to focus on big corporations or large-scale attacks, small- and medium-sized businesses (SMBs) are not immune from malicious attacks. In fact, SMBs are frequently targeted by hackers as easy prey. Consider the following reasons why your SMB may be at risk.
Downplaying the Risk – SMBs—often under the false assumption that their company size alone makes them safe from attack—tend not to invest in data security measures. A study by Ponemon Institute found that 58 percent of SMB managers do not consider data breaches in company risk assessments. Moreover, according to the United Nations Office on Drugs and Crime, 65 percent of SMBs have no formal cybersecurity policy in place. This lack of awareness and preparation make SMBs low-hanging fruit for small-scale individual hackers and sophisticated cybercrime rings alike.
Have you considered how holding on to paper could be hurting your business? Here’s why:
Lack of Security - Paper storage is vulnerable to a multitude of threats. From fire and water damage to theft and loss, protecting, securing, and keeping track of a physical piece of paper is not easy.
Lack of Flexibility - Physical documents exist in one, unadaptable form that only can be shared via multiple copies. Digital documents are the easiest way to ensure your files can go where they need to safely and can be worked on easily by multiple people simultaneously.
Added Expense - According to Risk Management Magazine, the average employee uses 10,000 sheets of paper per year, and between capturing and storing data on paper, businesses spend over $30 billion annually.
Contact us today to learn about our solution for digitizing your documents and eliminating piles of paper from your organization.
It’s your responsibility to manage risk in your company, and one area in particular you simply can’t afford to overlook security in is your print environment. Whether you process receipts or cut checks, print confidential reports or manage HIPAA-protected records, Managed Print Services (MPS) is an essential part of a healthy risk management strategy. Here are a few reasons why MPS should be considered when developing your business’ risk management plan.
Workflow Integration - With MPS, you’ll be provided with tools to seamlessly integrate documents into your existing workflows, improving both security and efficiency. Sensitive incoming documents can be digitally captured with a scanner and then shredded at the same workstation, all while your financial team can print checks from a secure location.
Having an understanding of your print environment and its associated costs through a Managed Print Services (MPS) assessment is the first step to streamlining your fleet, maximizing efficiency, and decreasing spending by up to six percent of your annual revenue.
Collect: In an assessment, your chosen vendor will gather and review usage data for each of the devices in your fleet. Standard operational information is collected, and this type of usage data helps your provider perform a cost analysis to determine how much printing costs your business.
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