There are 11 item(s) tagged with the keyword "MPS".
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Printing remains an essential part of doing business in most offices. However, even for a small company, the management of a print environment can prove challenging. Thankfully, Managed Print Services (MPS) can take on this responsibility for you. With MPS, you outsource the management of all aspects of your printing fleet—no matter how large or small—to a team of trained office technology specialists. MPS enables organizations to gain visibility and control over their entire print environment.
By outsourcing the management of your printing devices through Managed Print Services (MPS), you’ll experience:
Lower costs. An MPS solution will save you money by identifying and eliminating unreliable, inefficient, and unnecessary devices. These machines will be consolidated and replaced by fewer, more efficient and reliable devices, reducing the overall size of your printer fleet without sacrificing productivity. Further costs savings will be realized through features such as high-quality draft modes and duplex printing, combined with curbing wasteful printing practices.
While we continue to await the arrival of the paperless office, printed documents remain an integral part of workflows in most companies. In fact, depending on who you ask, office printing volumes are not only failing to decline sharply but are actually increasing in certain vertical markets. With our continued reliance on printers in our business processes, it’s no wonder outsourcing the management of our print fleets through Managed Print Services (MPS) is so popular. MPS offers valuable benefits to businesses of any size in any industry, including:
Improved efficiency – Odds are, your workflows are being adversely impacted by inefficient devices that are incapable of handling your workload or meeting your needs. A thorough assessment of your print fleet and business processes by your MPS partner will detect weak links in your operation, so they can be replaced with the right device(s) for the job and distributed properly throughout your workplace.
Modern multifunction printers (MFPs) are equipped with internal hard drives, just like a computer. These hard drives capture and store the information from all of the documents that they process. Oftentimes, this information is sensitive data that could be a liability should it fall into the wrong hands. As is the case with computers, your printers are vulnerable to attacks from hackers once they are networked.
Even in the digital age, it’s difficult to imagine offices functioning without printers. They are a tremendous resource for facilitating professional productivity. However, the reality is these beneficial devices can be a source of frustration at times. We’ve all experienced the stress of being unable to print a document when you need to because you’re out of toner or the device is down due to a technical issue that needs servicing. Or, have you suffered a case of severe indigestion due to the amount of your budget consumed by printing?
Businesses of all sizes across the world are turning to Managed Print Services (MPS), a solution by which a company's document output is outsourced and managed by an external provider. Market-research firm Transparency Global Research reports the global market for MPS will register a strong compound annual growth rate (CAGR) of 14.8 percent through 2024. And with good reason: according to The Gartner Group, adopting an MPS program—including printing fleet optimization efforts—typically saves an organization 30 percent on its print-related costs. Savings like these are no small financial windfall, as according to International Data Corporation (IDC), the average business eats up anywhere between 5 percent and 15 percent of its annual revenue on document costs.
It’s your responsibility to manage risk in your company, and one area in particular you simply can’t afford to overlook security in is your print environment. Whether you process receipts or cut checks, print confidential reports or manage HIPAA-protected records, Managed Print Services (MPS) is an essential part of a healthy risk management strategy. Here are a few reasons why MPS should be considered when developing your business’ risk management plan.
Workflow Integration - With MPS, you’ll be provided with tools to seamlessly integrate documents into your existing workflows, improving both security and efficiency. Sensitive incoming documents can be digitally captured with a scanner and then shredded at the same workstation, all while your financial team can print checks from a secure location.
Having an understanding of your print environment and its associated costs through a Managed Print Services (MPS) assessment is the first step to streamlining your fleet, maximizing efficiency, and decreasing spending by up to six percent of your annual revenue.
Collect: In an assessment, your chosen vendor will gather and review usage data for each of the devices in your fleet. Standard operational information is initially collected, and this type of usage data helps your provider perform a cost analysis to determine how much printing costs your business.
Managed Print Services (MPS) is catching on—fast. In the never-ending attempt to gain a competitive edge and maximize profits, small- to medium-sized businesses understand the value that MPS adds to their companies.
Those who have employed MPS have seen a tremendous return on their investment, with the latest data showing that the service can cut document-related costs by up to 30 percent. Moreover, businesses can rely on their MPS provider to take care of streamlining print fleets, monitoring networks for use and performance, finding solutions to issues that may arise, and providing replacement consumables on time.
If you’ve recently introduced MPS to your business, or are considering doing so in the future, it’s important to ensure you are making the most of your services. Here are some tips to help you along the way:
You take great strides to ensure your business is secure. You use individual passwords at each employee’s workstation, which are required to access shared files. Your servers are encrypted and you’ve spoken at length with your IT department about protecting the most sensitive information that your company retains.
Then you send that data to your printer.
Research shows that 90 percent of companies have had security breaches linked to printing. Most printers and MFPs capture and save images of your documents, making them potential security targets if left unsecured. All of your business documents—
Displaying: 1 - 10 of 11