There are 5 item(s) tagged with the keyword "IT Security".
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Odds are, your company is more likely than not to be targeted by cybercriminals, according to “The State of Endpoint Security Today,” an independent study of 2,700 mid-sized companies in 10 countries sponsored by Sophos. According to this study, 54 percent of organizations polled were victims of ransomware in 2017. For many of those businesses, the damage can be debilitating.
Is your company doing all it can to protect itself against cyberthreats? Here are some of the most common data security mistakes made by small businesses.
Relying on outdated technology – Time doesn’t stand still when it comes to technology. No matter how effective a piece of equipment or version of software may be, it’s always one day closer to being obsolete. It is essential you remain vigilant with software patches or updates to existing devices and budget for replacement technology to keep your data safe.
As technology advances, so too does the sophistication and prevalence of cyber threats to companies around the world. A recent study by Webroot found that many businesses aren’t prepared to combat cyberattacks, particularly small and medium-sized businesses (SMBs).
It can be easy for already overstretched SMBs to focus on immediate concerns or overlook the need to address the security of their technology. However, it is dangerous to think that your business is too small or your annual revenues aren’t significant enough to attract hackers. Not addressing the security of your technology makes you an easy target for professional and novice hackers alike, leaving your company more vulnerable to a cyberattack.
Whether you have a dedicated IT staff or outsource your IT needs to a managed service provider, review this checklist to make sure your network and confidential business data is as secure as possible.
• Integrated BYOD Practices – Your “Bring Your Own Device” strategy should include secure wireless connectivity, remote wipe services, and remote device management software to keep your business data (and your employees) safe.
Businesses often handle confidential data from their customers. Proper management of such information – such as credit card numbers or social security numbers – is essential to the security of each customer, as well as the success of the business. It’s never the wrong time to evaluate the security of your business data, and there are several components that must be considered in order to meet regulatory standards.
Here are some items to consider when conducting a security review:
1. Computer & Network Security – Install firewall systems and anti-malware software to protect information on computer systems. Network security protocols such as Transport Layer Security can also protect documents in transit.
2. Printed Document Security – To prevent unauthorized access of confidential information in printed documents, you should limit access to secure information to only after proper authentication occurs, such as use of passwords, pin codes, or security cards at printing stations. These systems also have audit trails to increase accountability. For complete control over the entire print process, companies can use print management software to track all printing activities and imaging equipment.
3. Fax Security – Even though faxing is no longer new technology, it’s still useful and present in most office settings. Therefore, you need to make sure faxes remain protected and secure. By directing incoming faxes using a fax routing system, faxes will only go to the intended recipient’s email inbox or designated network folder, thereby ensuring confidentiality.
4. Imaging Equipment Security –The hard drives of printers, copiers, and MFPs can store document images and information, making them targets for security breaches. Secure hard drives on imaging equipment are ideal, but always ask your equipment provider to securely erase or dispose of hard drives before any machine leaves your office.
5. Digital Document Security – Just as it's critical to protect your printed documents, it is also important to secure your digital documents. It’s essential that you have a clear plan for how digital documents are created, used, stored, archived, and ultimately destroyed, in order to ensure privacy and security is maintained. This is paramount when documents are stored in the cloud or digitally, particularly for industries that are highly regulated, such as education, financial services, and healthcare.
Contact KDI today for more information on securing your business documents and data.
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