There are 8 item(s) tagged with the keyword "Efficiency".
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While we continue to await the arrival of the paperless office, printed documents remain an integral part of workflows in most companies. In fact, depending on who you ask, office printing volumes are not only failing to decline sharply but are actually increasing in certain vertical markets. With our continued reliance on printers in our business processes, it’s no wonder outsourcing the management of our print fleets through Managed Print Services (MPS) is so popular. MPS offers valuable benefits to businesses of any size in any industry, including:
Improved efficiency – Odds are, your workflows are being adversely impacted by inefficient devices that are incapable of handling your workload or meeting your needs. A thorough assessment of your print fleet and business processes by your MPS partner will detect weak links in your operation, so they can be replaced with the right device(s) for the job and distributed properly throughout your workplace.
In the so-called ‘Digital Age,’ it’s remarkable to think that so many businesses are still utilizing manual, redundant tasks in their operations. This is particularly curious when it comes to the continued use of paper documents in workflows. While documents remain an integral part of business processes, organizations continuing to work with them in paper form rather than digital or electronic versions are turning their back on technology, which offers upgrades to efficiency and productivity. By simply automating your workflows with the help of a document management solution, you can stop shuffling paper and streamline your business processes.
Having an understanding of your print environment and its associated costs through a Managed Print Services (MPS) assessment is the first step to streamlining your fleet, maximizing efficiency, and decreasing spending by up to six percent of your annual revenue.
Collect: In an assessment, your chosen vendor will gather and review usage data for each of the devices in your fleet. Standard operational information is initially collected, and this type of usage data helps your provider perform a cost analysis to determine how much printing costs your business.
Are your paper-based processes holding your business back? Many companies never stop to ask this question or analyze how antiquated workflows can lead to bottlenecks and unnecessary expenses. But ignoring your paper pile-up will end up costing you—time, money, and your competitive edge.
Companies that cling to paper-based filing systems lack efficiency and productivity in their workflow processes. The average employee spends 30 to 40 percent of their time searching for documents or looking through information. But, upgrading to a digital document management solution streamlines business processes and the flow of information, maximizing productivity, cost savings, and security.
Many businesses find it difficult to strike a balance between physical documents and the often elusive dream of going paperless. Although both physical documents and digital documents offer their own benefits and drawbacks, one of the primary concerns for businesses is how to bridge the two worlds.
By utilizing scanning solutions, your business can save time and money while closing the gap between paper and digital files. But, many businesses only use scanning as an occasional supplement to business processes, when in fact document scanning can help solve business problems altogether. Here are five practical ways scanning can improve your document processes.
There are plenty of misconceptions about document management that hold businesses back from making the switch to electronic documents. We’ve separated the myths from the facts so you can make an informed decision.
Myth #1: Document Management Is Too Expensive
Businesses of all sizes are looking to cut costs, not spend more on things that they’re already doing. A common misconception is that document management systems are too expensive to be worth the investment. But, on the contrary, document management actually saves businesses time, money, and resources. Employees at every level spend up to a third of their time searching for documents and recreating lost or misfiled papers. Those hours add up to lost money and productivity. With document management, any document is available with just a few clicks, and hours spent searching are reduced to minutes. The company begins saving money on document processes, and employees
We live in a time where sharing and having access to information is not only desirable but necessary. Whether you are responding to a customer service request, researching information before a meeting, or collaborating on a project, it is very helpful to have access to your documents on the go.
There are several document management solutions available for mobile devices that offer convenience and flexibility in accessing, sharing, storing, and collaborating on documents, regardless of your location.
Mobile document management solutions offer significant benefits to businesses such as improved efficiency, productivity, and profitability.
Mobility combined with the use of cloud technologies have enabled companies to work from any place with Internet access. Being able to retrieve documents from anywhere enables greater flexibility in schedules and lifestyles for employees. This, in turn, leads to greater productivity, as employees can work from anywhere on schedules that better fit their lives.
Proper document management is not simply a single place for all of your digital docs. On the contrary, document management can be integrated into every area of your business. This will increase workflow throughout all your departments.
Here are a few ways document management can be integrated.
Finance Department: Document management in your finance department will provide benefits in all areas, from invoicing to payment posting. Consider the specific benefits of streamlined invoicing. Document management can store and organize all your content; internal mail processing between locations can be reduced; and you will be better prepared to meet compliance requirements. In addition, capital expenditure requests are organized from beginning to end.
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